How to save a word document as PDF is something I get many emails about and it is surprisingly easy to do if you have Microsoft Office 2007 or the later offering Microsoft Office 2010 as Microsoft added this functionality to the suite in both these versions.
If you have an earlier version you will probably have to use either an online converter or a separate PDF converter application to save a word document as PDF.
A PDF (Portable Document Format) is a popular format that can be read by anyone who has a version of adobe reader which is freely available from www.adobe.com and is often used when you dont want the document modifying or want to be sure that the reciprient will be able to read it.
Start off by opening Microsoft Office Word from your programs menu or desktop icon and then opening the Word document you would like to save as a PDF document. Once you have the document open click the office button in the top left hand corner of your screen. Then select Save as and then on the right column select PDF or XPS.
In the save window give you document a name and ensure that the save as type is selected as PDF. Tick the open file after publishing option as this allows you to see the document in its PDF form in adobe reader after you have saved the word document as a PDF.
Click Publish. You should see your document open in adobe reader and thats it you have managed to save your word document as PDF.
Some people may receive the following error when trying to save their word document as PDF “The file is in use by another application or user”
This is quite a common error that is seen often when trying to save word documents as PDFs and in most cases is caused by your antivirus software seeing this as a malicious action and stopping you from converting your word document to PDF.
The solution is very simple but took me personally a long time to figure out. Simply pause your antivirus or security suite while you save the document as a PDF. Most antivirus software has an option to pause protection or disable shields You should find that doing this will enable you to save the document just remember to enable your security software again after saving.