Intuit released the newest version of their accounting software, QuickBooks 2012, towards the end of 2011. The new version is somewhat more focused and centralised, but is otherwise not very different from the old model. Features that have been improved include the calendar, invoicing tools, and report templates.
The new version also integrates more smoothly with Excel. Some of the improvements will count for a lot with some users, but other customers will benefit less from the changes that Intuit has made. So, should you update to QuickBooks 2012? The answer to that question depends on how you use the version of QuickBooks that you already have.
QuickBooks 2012: What’s New?
Intuit has added a range of small improvements to QuickBooks to make it easier to use. With QuickBooks 2012, it is easy to add an invoice to a sales letter, whereas users of the old versions had to find clumsy workarounds, which many customers found irritating. The calendar functions of QuickBooks 2012 have also been improved: users can clearly view transaction dates and scheduled tasks on a daily, weekly, or monthly basis. The new Collection Centre makes it easier to keep track of payments that have been received; this new feature effectively draws attention to overdue payments, helping business owners to chase down creditors who don’t pay on time. The new version of QuickBooks also has better integration with Excel, with enhanced abilities for manipulating and formatting exported data, as well as the ability to link directly to email tools such as Outlook and Gmail, meaning that users can now send out invoices from their usual email addresses. Another convenient tool is the new batch invoicing feature, which allows users to easily send out the same invoice to many customers.
Benefits for Business People
Business people will appreciate some of the improvements that have been made. Creating and modifying reports is much easier in the new version of QuickBooks, which has a large variety of templates for creating reports. QuickBooks 2012 features more than a thousand types of report templates, which means that there is a suitable template for every need. There is even an online library where QuickBooks users can share customized reports with others. Reports that have been exported to Excel can be modified to set the formatting and add formulae, and it is even possible to set dates on which new reports will be automatically generated. Business people who make many reports will find these upgrades worthwhile. However, other users will probably not use these features often enough to make upgrading worthwhile.
Should You Update to QuickBooks 2012?
It is probably worth purchasing QuickBooks 2012 if you have missed previous upgrades, or if you are considering buying your first QuickBooks product. QuickBooks 2012 is superior to older versions in terms of its ease of use, but the increase in its functionality is not dramatic. If you are likely to benefit from any of the new features, such as the improved report, calendar, invoicing or search functions, you might decide that it is worth updating. In particular, business users will probably want to take advantage of the enhanced reporting capabilities, but other users might prefer to wait for the next version.
This article was brought to you by qSoftware, import tools for Quickbooks.